|
NOTICE OF 2023
ANNUAL GENERAL MEETING OF SHAREHOLDERS
I hereby give notice that the 2023 Annual General Meeting of Shareholders of Poripori Farm A Trust will be held on Friday, 9th December 2023 at 10am (registrations from 9am) at Ngāti Hangarau Marae, 217 Bethlehem Road, Tauranga.
The program and agenda for the day is as follows:
|
Time
|
Kaupapa
|
|
9:00am
|
Registrations
|
|
10:00am
|
AGM Begins
|
|
|
1.
|
Apologies / Proxies
|
|
2.
|
Introduction of Trustees and Advisors
|
|
3.
|
Approval of the Previous Minutes – 25 November 2022
· Matters arising from the minutes
|
|
4.
|
Reports
· Chairperson’s Report
· Farm Manager / Advisor Report
· Orchard Manager’s Report
· Financial Report
· Auditor’s Report
|
|
5.
|
Appointment of Auditor
|
|
6.
|
Election of Trustees
|
|
7.
|
Trust Grants
|
|
8.
|
Trustee Remuneration
|
|
9.
|
Annual Dividend
|
|
10.
|
General Business
|
|
12:30pm
|
Kai / Lunch
|
Trustee Election
The Trust must at all times have no less than three (3) Trustees and no more than five (5) Trustees.
Whetu Rolleston retired by rotation and offers herself for re-election therefore there is a total of one (1) Trustee vacancy to be filled and nominations are now open.
To nominate a person to be considered for election at the Annual General Meeting the attached Poripori Farm A Trust Nomination Form must be completed correctly and returned to the Secretary by 5:00pm Friday, 1st December 2023.
Click here for a Nomination Form
Voting
Where voting is to be conducted it will be by show of hands provided that if no less than five (5) of the Beneficial owners present call for a Poll, the vote shall be deemed in accordance with the voting Beneficial Owner’s interests in this Trust (Clause 14.1).
For the purposes of a vote by show of hands, where the trustees of another trust are collectively a Beneficial Owner of the Trust (e.g., a Whānau Trust) then only one of their number may vote on behalf of that Trust. Where more than one of the trustees of that trust attend the meeting of the Trust, they must inform the Trustees which of them is to exercise the vote of that Trust. In the absence of a Proxy or failing agreement between them, none of the trustees of that trust is entitled to vote on that trust’s behalf at the meeting of the Trust.
Proxies
Click here for a Proxy Form. The Proxy Form outlines the formal requirements that must be met when voting by these means.
Candidate Profiles
Candidate profiles will be available on the day of the AGM.
If you require any further information, please do not hesitate to contact the Trust Secretary, Kowhai Ronald on admin@poripori.org.nz
Ngā mihi,
Whetu Rolleton
Chairperson - Poripori Farm A Trust
|
